In any project-based firm, everyone needs access to projects but in different ways. This is why JOVACO developed a specialized solution to manage the complete lifecycle of your projects. Indeed, JOVACO Project lets you share the same data throughout your entire organization with modules specific to each team.
To illustrate this better, here’s what a week looks like in the lifecycle of a project with JOVACO Project, from business development to invoicing. Of course, the lifecycle below is only an example! Processes can be personalized based on your organization’s specific realities and needs.
The lifecycle of your project throughout the week
Sunday
8 p.m.: Employees
No more excuses not to fill out your timesheet! Late employees receive a notification reminding them to submit their timesheet before the deadline.
Monday
4 p.m.: Immediate supervisors and project managers
With all your organization’s timesheets on hand, managers can approve them on time for the transfer of payroll the next day.
Tuesday
12 p.m.: Accounting
Once timesheets have been approved, it’s time for the payroll transfer. Whether it’s done internally or externally, it can be integrated to the system either way.
1 p.m.: Project managers
Project managers make their verifications and adjustments in the CRM. They have access to the latest data following the approval, but the hours that were entered can be reviewed at anytime throughout the week.
Wednesday
9 a.m.: Business development
The business development team can make any adjustments necessary to current opportunities. They can also easily manage the pipeline and decide on what steps to take next.
2 p.m.: Project managers
Project managers can review WIPs and budgets. The system provides all the tools and data they need to make any changes necessary.
Thursday
9 a.m.: Accounting
All the various steps and follow-ups related to invoicing can now begin. Since the instructions are clear, the accounting team can complete invoicing on the same day.
Friday
10 a.m.: Accounting
Thanks to the automated invoicing process, invoices can be approved the very next day.
12 p.m.: Employees
Employees finish their week with a list of tasks for the next week.
4 p.m.: Management
Management can evaluate the week with efficiency and productivity reports. This allows them to determine how to tackle the coming week.
And this wraps up the lifecycle of your project, which can begin again the next week! This is how JOVACO Project integrates all aspects of project management. As such, you can benefit from a continuous process that facilitates the management and progress of your projects with automations and access to up-to-date data. Everything is taken care of with modules that meet the unique needs of each user while offering a view on the same projects. As a result, different people can track the same project from different angles and axes.
You have a project-based or professional services firm? Read our article Top 5 Project Management Features to Look for in a Project Accounting Solution or contact us to learn more.
